Privacy Policy for Venus Smart School (VSS) Application

Effective Date:  01/04/2023

• • Introduction 

Venus Smart School (referred to as “VSS,” “we,” “us,” or “our”) is committed to protecting the privacy and personal information of our users. This Privacy Policy explains how we collect, use, and protect information when you use our SaaS offering of VSS, including our web application and mobile app (collectively referred to as the “Service”).

• • Information We Collect 

a. Personal Information: When you sign up for and use the Service, we may collect personal information that you provide, such as your name, email address, contact details, and any other information necessary to provide the Service to you. We do not share this personal information with any third parties.

b. Student Information: As part of using the Service, educational institutions using VSS may input and store student information, including but not limited to names, dates of birth, academic records, attendance data, and other related information. We treat student information with utmost care and strictly adhere to applicable laws and regulations. We do not aggregate or share student information with any third parties.

c. Usage Data: We may collect certain non-personal information automatically when you use the Service, including your IP address, browser type, device information, and usage statistics. This information is used solely for internal purposes to improve the Service and enhance user experience. We do not aggregate or share this usage data with any third parties.

• • Use of Information 

a. Provide and Improve the Service: We use the information collected to provide, personalize, and improve the Service, including delivering relevant content, enhancing features and functionality, and optimizing user experience. We do not share this information with any third parties.

b. Communication: We may use your contact information to send you administrative messages, updates, and other relevant information related to the Service. You can choose to opt out of these communications at any time.

• • Data Hosting and Security 

We prioritize data residency and host our Service in the cloud infrastructure provided by Azure and AWS. We aim to use data center locations within the same country where the school (our client) is located, ensuring compliance with local data protection laws. Our cloud infrastructure partners adhere to industry-leading security measures and compliance standards to protect your information. We do not share any personal information or student information with third parties.

• • Your Rights 

You have certain rights regarding your personal information, including the right to access, update, correct, or delete your information. Please contact us using the information provided below to exercise these rights.

• • Children’s Privacy 

We are committed to protecting the privacy of children. Our services are intended for use by schools, parents, and legal guardians. We do not knowingly collect personal information from children without the consent of their parents or legal guardians. If you believe that your child’s information has been provided to us without your consent, please contact the school directly for further assistance and information on the data stored about your child.

• • Changes to the Privacy Policy 

We may update this Privacy Policy from time to time. We will notify you of any material changes and seek your consent if required by applicable laws. We encourage you to review this Privacy Policy periodically for any updates.

• • Contact Us 

If you have any questions, concerns, or requests regarding this Privacy Policy or the privacy practices of VSS, please visit our privacy commitments and contact us at vss@vinformatics.io  with the subject “VSS Privacy”.